2011 Agassiz Meet Package Editted 2011-05-24 – final version
Hosting a meet requires “all hands on deck” during our Meet. To run a good Meet we all have to pitch in. We will be asking everyone to do at least two shifts in jobs other than timing over the course of the weekend. The Volunteer Coordinator will contact you sometime before the Meet to ask what you’d like to do. If you worked in a particular position in previous years you can start there or try something new if you would like a change! If you’re new to the Aquanauts, we will try to pair you up with parents from the Club with experience to guide you and make sure that you enjoy yourself!
We will need volunteers for the following positions:
- Setup Crew: Starting Friday evening at approximately 6:00 pm, the Setup Crew sets up blocks, flags, tables, canopies, timing equipment, etc.
- Announcer: The Announcer announces the events and heats over the speaker system. A strong, clear voice is an asset.
- Clerk of the Course: The Clerk of the Course gives the swimmers their time cards and sends them to marshalling. This station is usually covered by two parents. They also communicate to the announcer when they are ready for the next event to be called.
- Marshallers: The Marshallers, working with the Clerk of the Course, organize swimmers by heat and lane on benches as their events approach. A good Marshaller has patience, a sense of humor, and loves working with kids.
- Lane Timers: Using a stopwatch, the Lane Timers time swimmers from the start signal (light flash) to the final touch. The Lane Timers then give the times to the Recorders. Lane Timers are supervised by a Chief Timer.
- Recorders: Recorders push the electronic plungers when the swimmers make their final touches at the wall, and record times on the swimmers’ cards.
- Runner: The Runner collects cards from Lane Timers, Place Judges, and Stroke & Turn Judges after each event, and delivers them to the Crash Desk.
- Crash Desk: Several volunteers run the Crash Desk, and calculate final times and places based on the records from the Lane Timers, electronic timers, and Place Judges. This position requires a calm disposition and good numeric skills.
- Computer Volunteers: These volunteers verify and enter the final results into the computer program to print results sheets for posting, and print labels for the ribbons.
- Fundraising: These volunteers are stationed in the lobby to sell programs, raffle tickets, etc.
- Food Service: These volunteers help to set up the food preparation area, prepare and serve food, and assist with clean up after the Meet.
- Awards: The Awards Volunteers put labels on the ribbons and aggregates.
- Stroke & Turn Judges: The Stroke & turn Judges ensure that swimmers are executing strokes in accordance with the BCSSA rules and regulations. (Some training required).
The clean up for the meet is done by all members of the club on Sunday late afternoon. We have a pizza party after we are all done.
